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New Jersey D 3: Usage Guide

Filling out the New Jersey D-3 Form is a critical step for political party committees in designating their organizational treasurer and depository. This formal documentation is essential for compliance with the New Jersey Election Law Enforcement Commission's requirements. The instructions below aim to guide you through each section of the form to ensure accuracy and completeness in your submission. Whether registering for the first time or amending previously submitted information, following these steps will help streamline the process.

1. Committee Name: Enter the full name of the committee, then select the type of committee by ticking the appropriate box: State Committee, County Committee, or Municipal Committee.
2. Address and Telephone Details: Provide the complete address and both day and evening telephone numbers for the committee. If the telephone number is unlisted, leave this field blank in accordance with N.J.S.A. 47:1A-1.1.
3. County and Municipality: Fill in the county and municipality where the committee is based.
4. ELEC Identification Number and Political Party: Enter the ELEC Identification Number and specify the political party affiliated with the committee.
5. Annual Designation: Indicate the time period this designation covers by providing the start and end dates, July 1 to June 30. Check other options if applicable: Additional Depository, Deputy Treasurer, or Amendment (providing specific details).
6. Chairperson Information: Enter the chairperson's name, mailing address, city, state, zip code, and both day and evening telephone numbers.
7. Treasurer Information: Provide the treasurer's name, mailing address, resident address (if different), city, state, zip code, and telephone numbers. If the treasurer has a different residential address, ensure it's included.
8. Depository Information: Supply details of the bank or depository, including the name, mailing address, city, state, zip code, account name, and account number. Include the day contact telephone number for the depository.
9. Authorized Signatories: List the name(s), mailing address(es), and telephone number(s) of any person(s) authorized to sign checks or make transactions on behalf of the committee.
10. Treasurer and Chairperson Certification: Both the treasurer and chairperson must certify the accuracy of the information provided by signing and dating the form. Print their full names before signing. Treasurers must check whether they have completed the required training and enter their Treasurer Training ID#.

Upon completing these steps, verify all provided information for accuracy before submission to the New Jersey Election Law Enforcement Commission. Ensuring the information is correct and fully provided helps in maintaining compliance with state election laws and regulations.

What is the New Jersey Form D-3?

The New Jersey Form D-3 is a document used by political party committees to designate an organizational treasurer and depository. It is necessary for compliance with state election laws, overseen by the New Jersey Election Law Enforcement Commission (ELEC). This form captures essential information about the committee, including its name, addresses, and the details of the chairperson, treasurer, and depository bank.

Who needs to file the New Jersey D-3 form?

This form must be filed by state, county, and municipal political party committees. The designation of an organizational treasurer and a depository is a legal requirement for these entities to ensure transparency and proper financial oversight in their operations.

When should the New Jersey D-3 form be filed?

The D-3 form is typically filed on an annual basis, covering the period from July 1 to June 30 of the following year. It may also be filed when there are any amendments to the previously submitted information, such as changes in the treasurer, depository bank, or other significant updates.

What information is required on the D-3 form?

• Committee Name and Type (State, County, Municipal)
• Contact Information (Address, Telephone Numbers)
• Details of the Chairperson and Treasurer (Names, Addresses, Telephone Numbers)
• Details of the Depository Bank (Name, Address, Account Information)
• Names and contact information of persons authorized to make transactions

What is the significance of the Treasurer/Chairperson certification?

The Treasurer/Chairperson certification at the end of the D-3 form is a legal attestation where these individuals affirm that the statements made on the document are true. Signing this certification acknowledges that willful submission of false information can result in legal consequences, emphasizing the seriousness of the document's accuracy and completeness.

Are there any training requirements for Treasurers?

Yes, treasurers for state political party committees are required to undergo training provided by the New Jersey Election Law Enforcement Commission (ELEC). This requirement ensures that treasurers are well-informed about the state's campaign finance laws and regulations. Completion of the training is confirmed by checking the appropriate box on the D-3 form and providing the Treasurer Training ID#.

How can one obtain the New Jersey D-3 form?

The New Jersey Form D-3 can be obtained from the New Jersey Election Law Enforcement Commission's website. It is available for download in a printable format, allowing political committees to fill it out by typing or printing legibly. Information regarding submission, either via mail or in-person delivery, is also provided on the ELEC's official site.

1. Frequently, individuals omit necessary personal contact information for both the chairperson and treasurer. It's crucial to provide both day and evening telephone numbers to ensure clear and direct communication. This oversight can hinder the New Jersey Election Law Enforcement Commission's (ELEC) ability to contact pivotal committee members quickly, leading to delays or complications in the verification process.

2. Another common error involves providing incomplete or inaccurate depository information. Specifically, the failure to list the bank or depository's full address, including city, state, and zip code, alongside the correct account name and number, can result in significant administrative complications. Accurate depository details are paramount for legal compliance and financial transparency.

3. Incorrectly handling the section that requires listing individuals authorized for financial transactions can lead to serious oversight. Sometimes people simply forget to list all individuals authorized to sign checks or initiate transactions, or they input incorrect or incomplete contact details for these individuals. Proper authorization is essential to maintain financial integrity and accountability within the committee.

4. Commonly overlooked is the treasurer's mandatory training requirement. Some neglect to check the box confirming the completion of the required training by the New Jersey Election Law Enforcement Commission or fail to include their Treasurer Training ID#. This particular oversight can invalidate the form, as the training is designed to ensure treasurers understand their legal responsibilities and the proper management of political committee finances.

Correcting these mistakes before submission ensures smoother processing and adherence to New Jersey's electoral regulations. Attention to detail and thorough review of the New Jersey D-3 form are essential steps for ensuring all mandatory fields are accurately completed, thereby facilitating a compliant and efficient operation of political committees within the state.

When managing or setting up a political party committee in New Jersey, the New Jersey D-3 form is a foundational document. It designates the organizational treasurer and depository details for a political committee. Alongside this form, several other documents are often required to ensure full compliance and operational efficiency. These additional forms and documents support the thorough and legal establishment, as well as the maintenance of political committees within the state.

• R-1 Form (Quarterly Report): This report details the contributions received and expenditures made by the committee. It helps in maintaining transparency and compliance with state election laws.
• ELEC-1 Form (Registration Statement): Required for the registration of political committees, this form identifies the committee's purpose, associated individuals, and other foundational details.
• A-1 Form (Receipts and Expenditures Report): Designed for smaller committees or those with less financial activity, it tracks financial transactions in a simplified manner.
• Bank Account Resolution: A formal document provided by the bank when opening an account, indicating the committee's authorization to open the account, along with designated signatories.
• Certification of Training for Treasurers: A document indicating that a committee treasurer has completed the necessary training mandated by the New Jersey Election Law Enforcement Commission.
• Amendment Form for Changes in Committee Information: Used when any of the information initially provided on the D-3 form or related documents changes (e.g., address, treasurer, bank account details).
• Annual Financial Statement: A comprehensive financial statement that provides detailed accounts of a committee's financial activities over the fiscal year.
• Form D-1 (Statement of Organization): Although similar to the ELEC-1, this form is used for the initial setup of a political committee, detailing the organizational structure and intent.

Together, these documents facilitate the lawful operation of a political party committee in New Jersey, ensuring that all financial activities are conducted transparently and according to the regulations established by the New Jersey Election Law Enforcement Commission (ELEC). Proper completion and maintenance of these forms are crucial for the committee's commitment to legal and ethical practices within the political environment.

The Federal Election Commission (FEC) Form 1, known as the Statement of Organization, shares similarities with the New Jersey D-3 form since both are essential for political entities to legally operate within their respective jurisdictions. FEC Form 1 is used by political committees at the federal level to disclose organizational details, including information about treasurers and custodians of records, similar to how the D-3 form is used by political party committees in New Jersey to designate treasurers and depositories. Both forms act as foundational documents that ensure the political entity's financial activities are transparent and accountable to regulatory bodies.

Another closely related document is the Statement of Registration (L-1) form used by Lobbyists in New Jersey. While its primary focus is on lobbyist activities, it parallels the D-3 form in its purpose of promoting transparency and accountability. The L-1 form requires detailed information regarding the lobbyist or lobbying firm, including their business and mailing addresses, similar to the D-3's requirement for detailed information on the committee, its chairperson, and treasurer. Both forms serve as a means to register entities with the state, ensuring they comply with state regulations governing transparency and ethics.

The IRS Form 8871, used by political organizations to gain tax-exempt status, also shares similarities with the New Jersey D-3 form. This form requires political organizations to provide information on their contact details, custodian of records, and officials similar to how the D-3 form collects information on the political committee's treasurers and chairpersons. Both forms play crucial roles in the establishment and operational compliance of political entities, ensuring that they meet the legal requirements set forth by both federal and state laws.

Finally, the New Jersey Campaign Treasurer’s Report (R-1) form bears resemblance to the D-3 form in its financial accountability and transparency function. While the D-3 form is about designating the treasurer and depository details, the R-1 form is used to report a political committee's financial activities during a specific period. Both documents ensure that the financial operations of political entities are conducted within the legal framework, providing necessary details to the state election commission for monitoring and enforcement purposes.

When filling out the New Jersey D-3 form for political party committees, there are several important dos and don'ts to keep in mind to ensure the process is completed accurately and effectively.

Do:

1. Ensure all information is typed or printed clearly: To prevent misunderstandings or processing delays, fill out the form with clear and legible handwriting or by typing. This includes the committee name, addresses, telephone numbers, and all other required details.
2. Verify the accuracy of the information: Before submission, double-check all entries for accuracy. This includes the correct spelling of names, correct addresses, and telephone numbers. Ensuring the information is correct at the time of filing helps avoid delays.
3. Provide complete information for treasurer and chairperson: The form requires comprehensive details for both the treasurer and the chairperson, including names, addresses, and telephone numbers. Ensure all fields are filled accurately.
4. Sign and date the form: The treasurer and chairperson must sign and date the form where indicated to certify that the statements made are true. These signatures are crucial for the form’s validity.

Don't:

• Leave required fields blank: Avoid skipping fields that are mandatory. If certain information is not applicable, such as an unlisted telephone number, adhere to the instructions given (e.g., leave the field blank as directed).
• Submit outdated information: Ensure that all information, particularly contact details and addresses, is current. Submitting outdated information can lead to communication issues.
• Forget to list authorized signatories: It is essential to list the names, addresses, and telephone numbers of any persons authorized to sign checks or conduct transactions on behalf of the committee. This step is crucial for financial transparency and accountability.
• Overlook treasurer training requirements: If filling out the form for a State Political Party Committee, remember that treasurers are required to undergo training with the New Jersey Election Law Enforcement Commission. Ensure the treasurer training section is completed if applicable.

Understanding the complexities of election-related documents can often lead to misconceptions, especially when it comes to forms like the New Jersey D-3, used by political party committees for designating treasurers and depository information. Let’s clarify some common misunderstandings.

• Only Treasurers Need to Be Concerned with the D-3 Form: While it's true that the form primarily deals with the appointment of a treasurer and the designation of a depository, the chairperson of the committee also plays a crucial role. Both the treasurer and the chairperson must certify that the statements on the document are true, emphasizing the shared responsibility in ensuring the form's accuracy.

• The Form Is Only About Bank Information: Although depository information, including the name of the bank or depository and account numbers, is a critical part of the form, the D-3 form also includes sections for the identification of the committee and its officers. This underscores the form’s broader function in linking financial management with organizational structure.

• Any Changes to the Committee’s Financial Operations Do Not Require an Updated D-3 Form: This is incorrect. If there are significant changes, such as the appointment of a deputy treasurer, an additional depository, or any other amendment related to the committee's financial operations, an updated D-3 form must be submitted. This ensures transparency and compliance with New Jersey election laws.

• Unlisted Phone Numbers Must Be Included on the Form: As explicitly stated in the form's instructions, pursuant to N.J.S.A. 47:1A-1.1, an unlisted telephone number is not considered a public record and should not be provided. This protects the privacy of individuals while still complying with transparency requirements.

• Treasurer Training Is Optional: Contrary to this belief, treasurers for State Political Party Committees are required to undergo training with the New Jersey Election Law Enforcement Commission. The form even provides a section to confirm the completion of this training, highlighting the importance placed on financial governance within political organizations.

By dispelling these misconceptions, political party committees can better navigate the requirements set forth by the New Jersey Election Law Enforcement Commission, ensuring compliance and the integrity of financial operations within the political landscape.

Filling out the New Jersey D-3 form is a crucial process for political party committees in New Jersey, requiring careful attention to detail and adherence to the guidelines provided by the New Jersey Election Law Enforcement Commission (ELEC). Here are nine key takeaways about completing and using the form effectively:

• Ensure that all information is typed or printed clearly to avoid any misinterpretation or processing delays.
• Designate the type of committee (State Committee, County Committee, or Municipal Committee) clearly at the onset of the form to streamline its processing and ensure accurate classification.
• Provide complete and accurate contact information for both the chairperson and treasurer, including mailing addresses and telephone numbers, recognizing that an unlisted number should not be included, per N.J.S.A. 47:1A-1.1.
• Include specific depository information, such as the name of the bank or depository, its mailing address, and account numbers, ensuring that all financial transactions can be traced and audited if necessary.
• List the names, mailing addresses, and telephone numbers of individuals authorized to sign checks or make transactions on behalf of the committee to maintain transparency and accountability in financial dealings.
• Both the treasurer and chairperson must certify the form's accuracy with their signatures, acknowledging that false statements can result in legal consequences, reinforcing the importance of precision and truthfulness in reporting.
• Treasurers for State Political Party Committees are mandated to complete training with the New Jersey Election Law Enforcement Commission, and the form requires acknowledgment of completed training, highlighting the importance of being well-informed about legal obligations and ethical standards.
• The form's purpose extends beyond initial setup to include the designation of additional depository accounts or deputy treasurers, as well as amendments to committee information, allowing for ongoing modifications as the committee's needs evolve.
• Use the form not just as a regulatory requirement but as a tool to ensure that all political party committee financial management practices are transparent, accountable, and in line with New Jersey's stringent electoral finance laws.

Adherence to these key points helps ensure that committee operations not only meet legal standards but also foster trust and integrity in political finance management within New Jersey.