The NJ Payroll Certification form is a document used by contractors and subcontractors in New Jersey to certify weekly and final payroll details for public works projects. This form, issued by the NJ Department of Labor & Workforce Development, collects key information on employees, including wages, work classification, hours worked, and applicable deductions. It ensures compliance with various state laws, including the New Jersey Prevailing Wage Act and Payment of Wages Law, by verifying that workers are paid correctly and entitled benefits are properly allocated.
The NJ Payroll Certification form plays a pivotal role in ensuring fairness and compliance on public works projects in New Jersey, serving both contractors and subcontractors with a structured method to report weekly and final payroll details. This detailed document, sanctioned by the NJ Department of Labor & Workforce Development, requires comprehensive information, including the project's name, the business's address, identification numbers, and thorough worker classifications, such as job titles, work hours, and earnings. It adheres to stringent legal standards set forth by the New Jersey Prevailing Wage Act and other pertinent regulations, demanding accurate representation of wages, deductions, and benefits. Notably, the form includes sections for demographic data, categorizing employees by race, sex, and more, showcasing a commitment to equality in the workforce. It also underscores the legality of pay practices and the severe consequences of any falsification, coupling administrative requirements with a component of legal acknowledgment by requiring a formal electronic signature from the declarant. This critical document ensures that all individuals employed on public works projects receive fair wages and benefits, reinforcing the state's dedication to protecting workers' rights.
NJ Department of Labor & Workforce Development
Payroll Certification for Public Works Projects
for Contractor and Subcontractor’s Weekly and Final Certification
Project Name
Name of Contractor or Subcontractor
Business Address
F.E.I.N.
Project Location
Contract I.D. or Project I.D.
Payroll No.
Date Wages Due
Week Ending Date
Contractor Registration #
& Paid (mm/dd/yyyy)
or
Final Certification
1.
2. Work
3. Demographics
4. Day and Date
5.
6.
7.
traightS Time
and Address
Job Title
Work Classification/
Sex
Race
vertimeO
SU
MO
TU
WE
TH
FR
SA
Hours
Hourly
Gross Amt. Earned
journeyman, foreman
e.g., carpenter, mason, plumber
X=Non-Binary
See Key
worked
each day
of Pay
Project
Week
Occupational Category
M=Male
Employee Name
e.g., apprentice,
F=Female
mm/dd
Total
Rate
This
S
O
Other (specify)
SUBMIT form by
email: equalpayact@dol.nj.gov
IMPORTANT: For purposes of law, you must also submit this form to the appropriate public body or lessor.
8.
9.
10.
Deductions
Net Wages
Fringe
Federal
State
Other
(specify)
Paid for
Benefit
Tax
FICA
Cost/Hour
KEY W= White; B= Black or African American;
A= Asian; N= American Indian or Native Alaskan;
I = Native Hawaiian or Pacific Islander; M= 2 or More
Check if additional sheets used
MW-562 (9/19)
I, the undersigned, do hereby state and certify:
(1)That I pay or supervise the payment of the persons employed by
_________________________________________________________
(Contractor or Subcontractor)
on the ___________________________________________________
(Project Name & Location)
that during the payroll period beginning on (date) _____________, and ending on (date) _____________, all persons employed on said project have been paid the full weekly wages earned, that no rebates have been or will be made either directly or indirectly to or on behalf of the aforenamed Contractor or Subcontractor from the full weekly wages earned by any person and that no deductions have been made either directly or indirectly from the full wages earned by any person, other than permissible deductions as defined in the New Jersey Prevailing Wage Act, N.J.S.A. 34:11-56.25 et seq. and Regulation N.J.A.C. 12:60 et seq. and the Payment of Wages Law, N.J.S.A. 34:11-4.1 et seq.
(2)That any payrolls otherwise under this contract required to be sub- mitted for the above period are correct and complete; that the wage rates for laborers or mechanics contained therein are not less than the applicable wage rates contained in any wage determination in- corporated into the contract; that the classifications set forth therein for each laborer or mechanic conform with the work he performed.
(3)That any apprentices employed in the above period are duly registered with the United States Department of Labor, Bureau of
Apprenticeship and Training and enrolled in a certified apprenticeship program.
(4)That:
(a)WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS, FUNDS OR PROGRAMS
q In addition to the basic hourly wage rates paid to each laborer or mechanic listed in the above-referenced payroll, payments of fringe benefits have been or will be made when due to appropriate programs for the benefit of such employ-ees, as noted in Section 4(c) at right.
(b)WHERE FRINGE BENEFITS ARE PAID IN CASH
q Each laborer or mechanic listed in the above-referenced payroll has been paid as indicated on the payroll, an amount not less than the sum of the applicable basic hourly wage rate plus the amount of the required fringe benefits as listed in the contract, except as noted in Section 4(c) at right.
(5)N.J.S.A. 12:60-2.1 and 5.1 – The Public Works employers shall sub- mit to the public body or lessor a certified payroll record each pay period within 10 days of the payment of wages.
(6)By checking this box and typing my name below, I am electronically signing this application. I understand that an electronic signature has the same legal effect as a written signature.
Name _____________________________________________________________
Title ____________________________________ Date (mm/dd/yy) ______________
THE FALSIFICATION OF ANY OF THE ABOVE STATEMENTS MAY SUBJECT THE CONTRACTOR OR SUBCONTRACTOR TO CIVIL OR CRIMINAL PROSECUTION.
— N.J.S.A. 34:11- 56.25 ET SEQ. AND N.J.A.C. 12:60 ET SEQ. AND N.J.S.A. 34:11-4.1 ET SEQ.
Program Title, Classification Title,
or Individual Workers
4(c) Benefit Program Information in AMOUNT CONTRIBUTED PER HOUR (Must be completed if 4(a) is checked)
To calculate the cost per hour, divide 2,000 hours into the benefit cost per year per employee.
Health/
Apprenticeship/
(e.g., training, long-term disability or life ins.)
Fund, Plan, or Program Administrator
Filing Number/EIN
&/or Contract Person
Vacation/Holiday
Pension
Welfare
Training
Other Benefit Type and Amount
Name & Address of Fringe Benefit
USDOL Benefit Plan
Third-Party Trustee
Filling out the NJ Payroll Certification form is a crucial step for contractors and subcontractors working on public works projects in New Jersey. This form ensures that all workers are paid in accordance with state laws and regulations. By completing this document accurately, businesses affirm their compliance with the New Jersey Prevailing Wage Act, among other legal requirements. Here's how to complete this form step by step.
After submitting the form, ensure to keep a copy for your records. It's essential to follow these steps carefully to meet all legal obligations for payroll reporting in New Jersey public works projects. Your attention to detail will help maintain compliance and smooth operations on the project.
The NJ Payroll Certification form is a document utilized by contractors and subcontractors in New Jersey. It is required for all public works projects to certify that employees have been paid their full wages, including any applicable fringe benefits, in accordance with the New Jersey Prevailing Wage Act and related legislation. This form needs to include specific details about the project, the wages paid for the week, deductions, and net wages, along with a declaration of compliance with state wage and hour laws.
All contractors and subcontractors working on public works projects in New Jersey are required to submit the NJ Payroll Certification form. This includes those overseeing the weekly and final payments to their employees. The submission ensures compliance with state laws regulating the payment of wages for public constructions and maintenance projects.
The form requires detailed information, including:
Employers must submit the NJ Payroll Certification form within 10 days following the payment of wages for each pay period. The form serves as a record that must be provided to the relevant public body or entity financing the project, ensuring transparency and adherence to labor laws.
The form should be completed and submitted via email to equalpayact@dol.nj.gov. It is also necessary to submit a copy of this form to the appropriate public body or entity involved in the project. This double-submission ensures that all parties are informed and that wage compliance is verifiable.
Falsifying information on the NJ Payroll Certification form is a serious offense that can subject the contractor or subcontractor to civil or criminal prosecution. This includes penalties, fines, and potentially losing the privilege to work on public works projects in New Jersey. Therefore, it's crucial to accurately fill out and submit the form in good faith.
When filling out the NJ Payroll Certification for Public Works Projects, it's crucial to avoid common mistakes to ensure accuracy and compliance. Here are four frequently encountered errors:
It's also important to remember the importance of submitting this form not only via email to the designated address but also to the appropriate public body or lessor as required by law. Attention to detail and thorough review before submission can help avoid these common pitfalls.
When preparing or reviewing the NJ Payroll Certification form for Public Works Projects, there are several additional forms and documents that are frequently needed to ensure compliance and thoroughness in the certification process. These documents play a crucial role in demonstrating adherence to legal requirements, proper wage payment, and standard project operations. Descriptions for each of these documents are as follows:
Each document mentioned plays a vital role in ensuring a smooth and compliant process for certifying payroll on public works projects. By maintaining organized records and thorough documentation, contractors and subcontractors can demonstrate their commitment to fair labor practices and legal compliance, protecting their workforce and upholding the integrity of their projects.
The U.S. Department of Labor's WH-347 Payroll Form is strikingly similar to the NJ Payroll Certification form. Both forms require contractors and subcontractors to report detailed weekly payroll data for all employees working on public works projects. This includes the employee's full name, job classifications, hours worked, and earnings, along with deductions and net wages. These forms also mandate the inclusion of information on fringe benefits or cash equivalents paid to the employees, ensuring compliance with labor standards.
The Certified Payroll Records (CPR) form, a common requirement in many public works projects across different states, shares key features with the NJ Payroll Certification form. It captures essential payroll details including worker classifications, hours worked, wage rates, and deductions. Both documents serve the pivotal purpose of certifying that workers are paid fairly according to the stipulated prevailing wage rates, safeguarding workers' rights and maintaining transparency in public project expenditures.
The Employee's Withholding Allowance Certificate, better known as the IRS Form W-4, although used for federal tax purposes, parallels the NJ Payroll Certification form in its collection of critical personal and financial data from employees. While the W-4 primarily guides employers on withholding federal income tax, both forms are integral in ensuring accurate payroll administration and compliance with legal standards regarding employee compensation.
The Wage and Hour Division's Form WH-382, Designation Notice under the Family and Medical Leave Act (FMLA), although specific to FMLA leave situations, intersects with the NJ Payroll Certification form in its necessity for labor compliance and reporting. Both documents underscore the importance of detailed record-keeping and certification to uphold labor laws, even though they serve different regulatory purposes.
The Earnings Statement, commonly provided by employers to employees with each paycheck, shares similarities with the NJ Payroll Certification form. It details the employee's wages, hours worked, deductions, and net pay. Both documents play crucial roles in ensuring transparency and accuracy in wage reporting, though the NJ form is specifically designed for regulatory compliance on public works projects.
The OSHA Form 300, the Log of Work-Related Injuries and Illnesses, while not a payroll document, shares the essence of meticulous record-keeping and regulatory compliance with the NJ Payroll Certification form. Both are legal requirements designed to protect the workforce, with the OSHA log focusing on safety and health, and the NJ form on labor standards and wage rights.
Lastly, the Form I-9, Employment Eligibility Verification, used to verify the identity and legal authorization to work of all paid employees in the U.S., parallels the NJ Payroll Certification form in its role in labor compliance. Both forms are crucial for employers to fulfill legal obligations, albeit focusing on different aspects of employment regulation – the NJ Payroll Certification on fair wages and the I-9 on work authorization.
When filling out the NJ Payroll Certification form for Public Works Projects, there are several important guidelines to follow to ensure accuracy and compliance with the New Jersey Department of Labor & Workforce Development. Below are things you should and shouldn't do:
There are several misconceptions about the New Jersey Payroll Certification form for Public Works Projects that can lead to confusion. Understanding these key points can clarify the correct use and purpose of the form:
It's not optional: Some might think that submitting the NJ Payroll Certification form is optional. However, for public works projects, it's a legal requirement to ensure compliance with labor laws, including wage rates.
Not just for contractors: There's a belief that only contractors need to submit this form. Both contractors and subcontractors are required to complete and submit it weekly and for the final certification.
Fringe benefits misunderstanding: The form includes sections for reporting fringe benefits. It's important to note that when fringe benefits are paid in cash or to approved plans, funds, or programs, these payments must be clearly detailed on the form.
E-signature is as valid as written signature: Some may doubt the legality of an electronic signature on this form. But, as stated on the form, an electronic signature holds the same legal effect as a written signature.
Apprenticeship reporting: There's often confusion surrounding apprentices. The form requires that any apprentices employed are duly registered with recognized programs. This ensures compliance with training and wage standards.
Demographic data is necessary: The inclusion of employee demographic information might seem unnecessary or sensitive, but it's crucial for monitoring compliance with diverse hiring practices and equal pay regulations.
Deadline compliance: Another common misconception is about the flexibility of the submission timeline. Payroll records need to be submitted within 10 days of wage payment to stay compliant with the law.
Falsification consequences: Sometimes, the seriousness of inaccuracies or falsification on the form is underestimated. It's vital to understand that any false statements can lead to civil or criminal prosecution.
By addressing these misconceptions, employers can better navigate the requirements of the New Jersey Payroll Certification form, ensuring legal compliance and fair labor practices on public works projects.
When dealing with the NJ Payroll Certification form for Public Works Projects, several key takeaways are essential for contractors and subcontractors to ensure compliance with New Jersey labor laws. Understanding these points can help in avoiding legal pitfalls and ensuring that all employees are paid fairly for their contributions to a project.
In navigating through the payroll certification process, these takeaways serve as a guide to ensure legal compliance, promote fair labor practices, and protect the rights of workers on public works projects in New Jersey.
Nj Family Court Motion Forms - Enables a party to request a change in the geographic jurisdiction of their family court proceedings for convenience or necessity.
Unclaimed Property Nj Deceased - Submission options include mailing to a PO Box in Trenton, NJ, or sending digitally to the specified email address, offering convenience in how you wish to proceed.